PROJECT MANAGER

Job Title: Project Manager
Pay Rate: $48.55
Start Date: ASAP
Schedule: 9/80 (7:30 – 5:30)
Location: El Centro, CA

Primary Function

Under general supervision, provides project management and services within an assigned area; plans, manages, coordinates and executes all project activities and assures that project work completion is on schedule and within approved budget leads the development of project, resource and staffing plans, secures required resources, tracks and reports on progress, troubleshoots issues and ensures project results meet requirements regarding technical quality, reliability, including a reliable work plan and schedule, efficient and cost effective systems and resolves resource support issues for assigned project; monitor performance and recommend schedule changes, cost forecast adjustments or resource additions, perform risk management to determine how changes will impact status, budget and timeline; establishes and maintains cooperation between other work groups and the project; oversees one or more projects involving multiple tasks and disciplines, employees and contractors and integrates contract and District work; monitors and reports status on projects that include analysis, permitting, engineering design, construction, testing and implementation of new facilities required to enhance District business processes; improve the success rate of projects by applying project management principals, methods, tools and standards. Performs other duties as assigned.

Distinguishing Characteristics

1. The Project Manager is distinguished from the Project Coordinator by the level of project management expertise and responsibilities, independently manages the full range of projects assigned, and are expected to perform duties with minimal guidance and direction in multiple business disciplines, leads diverse and specialized work involving accountability, decision-making and fiscal responsibility with assigned projects; resolves resources support issues for assigned projects, integrating contract and District work groups on a project and resolves technical issues; oversees work performed by the Project Coordinator or support staff within the scope of application within assigned department associates with contracts, department operations, civil, electrical, and/or information systems engineering. Project Managers lead a project from start to completion, coordinate activities, resources, equipment, and information necessary for project completion, maintaining project plans, reports, and technical documents, and serving as a point of contact for the project team ensuring effective communication and team coordination. Individuals are typically certified Professional Project Managers and apply their knowledge and experience in a variety of functions and projects.
2. Progression to the next level is not automatic and will depend on vacant positions at the higher level.
3. The incumbent must be available after normal work hours to respond to questions regarding project issues impacting the district and/or to perform site visits inspections during construction. The incumbent may be required to work irregular hours, frequently travel and may spend time away from office.
4. The incumbent may be required to provide information on projects to Board of Directors, Advisory Committees or other related committees by written reports and oral presentations.

Essential Duties and Responsibilities

 The examples of essential functions listed below are representative but not necessarily exhaustive or descriptive and incumbent may be assigned other related functions not listed herein if such functions are a logical assignment for the position.

1. Manages and completes multiple projects concurrently that vary in size, scope, budget and impact from project initiation through completion; leads, plans, executes, monitors and controls projects through all the knowledge areas of the project including initiation, scope, cost, time, communications, human resources, quality, procurement, risk, and stakeholders. Responsible for results in terms of costs, methods and outcomes.
2. Develops the project management plan to get project authorization; works with the project team, develops and assembles the requirements for major work authorization approval including scope of work, justification, deliverables, project cost, schedule, permitting, environmental and risk analysis, purchasing requirements, and quality plan; manages all work activities and oversees process for all projects.
3. Leads the project team in the implementation of the project management plan in the areas of environmental, permitting, estimating, engineering, right of way acquisition, soliciting services and equipment, materials management, constructability reviews, construction, testing, commissioning and closeout. Accomplishes results through matrixed teams consisting primarily of professionals, and/or vendors who exercise latitude and independence in their assignments.
4. Ensures approved project costs, schedule and scope are in compliance, identifies risks and potential issues; plans and implements risk mitigation; identifies and controls change and develops recovery plans to stay between the project boundaries. Determines methods and procedures on new projects. Exercises considerable latitude and judgement in developing plans, budgets, and resources, directing activities and actions, and determining deliverables.
5. Works with the project owner and stakeholders in defining the project scope of work; measures performance against scope baseline, identifies variances and evaluate solutions with the team; requests and implements change orders; updates the scope baseline, project management plan or project documents.
6. Develops the project schedule including critical path analysis; works with the project team in identifying the tasks and activities to plan the necessary work to be done to successfully produce the deliverables; monitor schedule progress, identify variances and use techniques to compress the schedule in order to complete projects in a timely manner.
7. Resolves issues and ensures task completion by establishing priorities and resolving conflicts with team members and functional managers. Escalates complex issues to management for resolution.
8. Works closely with the project team, develops project cost estimates and cash flows, and works with the project owner to ensure project budget is approved; monitors and control costs, prepare estimates for completion or forecast future expenses and use the cost performance index to proactively take corrective measures.
9. Over-sees and coordinates the work of district employees, suppliers, contractors, and consultants working on project tasks associates to analysis, permitting, engineering design, construction, and testing and implementation; acts as a liaison to maintain effective communications between project team members.
10. Maintains effective communications with stakeholders to discuss project plans, progress, and resolves matters related to work procedures, schedule delays or construction problems; conducts meetings including kick offs, planning, project updates, change management, review with customers, and lessons learned with the project team.
11. Gathers and maintain project’s physical and digital documentation including project’s authorization documents, contracts, change orders, specifications, drawings, budgets, expenditure records, schedules, correspondence, transmittals, memos, minutes, reports, and other project files; and review all project documentation for accuracy and completeness.
12. Plans procurement processes in conjunction with purchasing section and stakeholders; prepares solicitations request, develops solicitations to secure services and/or materials and equipment; evaluates proposals; coordinates negotiation of final contract scope of work, and terms and conditions; prepare and present award recommendation documents including presentations to the oversight committee and service agreement requests.
13. Manages approved contracts to ensure deliverables are met, provides oral and written directions to suppliers, contractors and consultants, monitors their performance and contract’s funds; manages request for information submittals, change orders and corresponding approvals including amendments to the services agreements, reviews and approves, invoices, and works in the contract closeout.
14. Reports project status, completion notice, final cost reports, variances and issues through standard escalation procedures for resolution in oral and written communications to stakeholders and department manager; presents to management and the board, customers and agency representatives; and supports the reporting of key performance indicators for schedule, budget and other indicators.
15. Inspect construction sites to ensure that projects are proceeding appropriately and to resolve problems; provides management support during construction of projects; coordinates with engineers and other project team members during construction.

Marginal Duties and Responsibilities

1. Exhibits high personal standards of commitment and integrity.
2. Takes ownership for all aspects of project management throughout the entire project lifecycle.
3. Leads and engages the project team to ensure deliverables and accountability. Mentors and coaches team members.
4. Cultivates and promotes positive working relationships with customers, contractors, consultants, vendors, and partners while overseeing work assignments and performance of personnel assigned to project.
5. Makes frequent independent educated decisions and recommendations that affect the project.
6. Exercises broad judgement and discretion in determining methods, processes, activities, and courses of action which have a significant impact on project success.
7. Promotes safety, sets examples for wearing proper PPE, follows district policy, customer’s policy, OSHA and all other applicable regulations.
8. Consistently produces results that meet the customer’s goals and objectives, maintain high work standards, and understand the business environment and processes.
9. Performs other duties as assigned.

Qualifications

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

Education

Bachelor’s degree in engineering, project management, construction management, information systems, business, public administration or related degree.

Experience

Five years progressively responsible work experience in project management within area of assignment, applying critical path analysis, project controls, estimates, prepare cost, and schedules, developing contracts and maintaining documents, reviewing drawings and specifications and applying project management related software system.

Progressively responsible directly related experience may be substituted for the required education at the ratio of two years of experience for one year of education required work experience in project management within area of assignment engineering, construction, IT or within area of assignment, application of critical path analysis, estimating, cost, project controls, scheduling, documenting; developing contracts and documents, reviewing drawings and specifications; and applying project related software system within area of assignment.

Licensing

• A valid driver license issued by the State of California, Department of Motor Vehicles, is required.
• Project Management Professional Certification (PMP) from the Project Management Institute or equivalent desired.

Knowledge, Skills and Abilities

Knowledge

Principles and practices of supervision, engineering, project management principles including scope development, developing and using a work breakdown structure, estimate development, cost control, schedule development and earned value progress measurement, change management, project financials, and risk management; potential financial impact of a project to the District; principles and practices of engineering; prepare cost estimates and cost benefit analysis; develops standard operating procedures; contract law; develop and manage solicitations, service agreements, RFP’s, RFQ’s; excel, word, power point and Microsoft project; report writing; read and interpret engineering drawings and specifications; safe work practices; measures and report key performance indicators; water or energy operations, maintenance and construction, generation, transmission, and distribution facilities; information systems network; electrical theory; electrical wiring systems, fixtures and appliances; division circuit maps; sub-division maps; distribution, substation and transmission system and associated equipment; local, state and federal building codes and standards; district power rate schedules; Federal Power Commission regulations; district procedures and regulations, service area; General Orders 95 & 128; State of California Electrical Safety Orders; National Electric Codes; National Electric Safety Codes; Interconnection agreements; computer operations and software used to manage projects; prepare cost estimates and cost benefit analysis; business office methods and procedures; and safe work practices; project management practices and contract law; develop and manage solicitations, service agreements, RFP’s, RFQ’s; principles of planning, budgeting, and accounting; report writing techniques; at least one enterprise resources planning system such as SAP or Oracle in modules/functionalities related to project management; Information systems network and server infrastructure; information systems applications and services; public speaking; civil engineering principles and practices related to water conveyance infrastructure design and hydraulics, bid specifications principles, contracting processes and applicable laws; CEQA requirements, federal and state water system construction codes and regulations; State of California Water Codes.

Skills/Abilities

Accept full accountability for successful project completion; strong leadership skills and demonstrate good management practices in order to direct, organize, motivate, monitor and assist project team members, both company employees and outside contractors. Candidate will have indirect reports and outside contractors reporting to him/her requiring strong supervisory and performance management skills; continuous planning; understanding of contract law and be able to represent the company’s interest in dealing with disputes; assesses the potential financial impact of a project to the District; review complex problems and propose innovative solutions; prepare and deliver clear and concise oral and written reports to varied levels of stakeholders; determine project requirements, assess the abilities within the workgroup, and delegate appropriately; analyze, organize, correlate, and prioritize information, documents, and all project phases; solve complex problems, propose creative solutions, and ensure all feasible options are considered; strong analytical thinking skills, evaluate complex proposals and bids for the basis of making objective decisions; link new concepts and technologies; identify critical path, and manage schedule to ensure that deadlines are met; read, analyze and interpret regulations and codes, scope of work, contracts and technical procedures; exercise sound judgment in coordinating safety of personnel and equipment during emergencies and supervises the work of others; understand and apply proper rate schedules; interpret regulations and codes; engineering and design, procurement, contracting, construction, field operations, and be able to communicate technical issues clearly and concisely to a non-technical audience; coordinate the collection of delinquent accounts; write reports, letters, business correspondence, and procedural manuals; compilation and preparation of related data; analyze, organize, correlate, and prioritize information; work with engineering and mathematical concepts such as algebra, geometry, trigonometry, calculus, and statistics; exercise sound and independent judgment within general policy guidelines and legal parameters; problem solve; diligent and resourceful; initiate and accept full accountability for successful project completion with minimal supervision; attention to details; prepare and focus on completing project goals and objectives; conduct data analysis, preparing and managing budget and cash flows; adapt to change in work environment; proficiency in coordinating activities of a team; effectively interact with various departments to maintain open lines of communication; clearly and concisely communicate technical and economic concepts with all levels of management in both formal and informal settings; prepares, edits and approves written communication on technical and non-technical matters for all levels of management; possess strong negotiation skills to conduct effective contract negotiations with consultants and engineering/ construction contractors; understand safety rules and regulations and work safely; be prompt and regular in attendance; speak in public; maintain working relationships with employees, suppliers, contractors, consultants, and regulatory agency representatives; and work courteously and cooperatively with district employees, power customers, water customers, land developers, contractors, public and/or private agency representatives, and the general public.

Tools and Equipment

General office equipment, computer, project management software, telephone, fax, copy machine, reference books, manuals, calculator, hard hat, safety glasses, safety vest, safety boots, measure tape, stakes, hammer, spray paint can, shovel and vehicle.

Supervisory Responsibilities

 Leads and provides direction to support staff on a project basis. Assigns and reviews work of employees, contractors and consultants engaged in the full range of project planning and implementation activities. Project Managers accomplish work through matrixed employees/teams/vendors who are not direct reports but for whom the incumbent has direct accountability to lead and achieve project objectives.

 Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to work in a well-lighted office environment, with climatically controlled temperatures; the employee is frequently required to work in outside weather conditions and direct sunlight; the employee is occasionally exposed to wet and humid conditions; the employee is frequently exposed to construction sites and moving equipment; the employee is occasionally exposed to smoke, fumes, blowing sand, dust and other airborne particles.

The noise level in the work environment is usually moderate to loud while around moving equipment or construction sites.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.
• The employee is frequently required to talk, hear and listen; sit; use hands to finger, handle, or feel objects, tools, or controls; reach forward, downward and upward with hands and arms; the employee is occasionally required to stand, walk, bend, stoop and kneel; and must maintain balance during this activity.
• The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Degree of Physical Effort – 3

How to Apply

If you are interested in applying for this position and have the qualifications listed above, please email your resume to elcentro.ca@acmestaffing.com. Put the Job Title: “Project Manager”  in the email subject line. If you have not Pre-Registered with ACME Staffing already go to our Pre-Registration Page and complete the Pre-Registration Form. Our recruiter will contact you. Please do not call as soon as you pre-register. Our recruiter calls applicants in the order that we receive their Pre-Registration form submissions.

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